Why it helps
You've sorted the new timetable. Now you need to tell people about it: a post for Instagram and Facebook, a bit for the newsletter, and descriptions that help a nervous beginner pick the right class. That's three jobs, and they usually happen at 10pm.
Paste your timetable and a line or two about each class. AI writes all three in one go, in a friendly tone that makes new people feel welcome. You check the details and post.
The prompt
Copy it, swap the bits in [square brackets], and paste it into ChatGPT, Claude, Gemini or Copilot.
I run a [gym, yoga studio, pilates studio] in [town], New Zealand. Here's our new class timetable. Please write: 1. A social media post for Instagram and Facebook, under 120 words, announcing the timetable. Friendly and welcoming, with a clear call to action. 2. A newsletter blurb, around 80 words. 3. A short description for each class, 2 or 3 sentences, written for a complete beginner: what happens, who it suits, and what to bring. - NZ English. No hype words. - Use the days, times, prices and teachers exactly as I've written them. Don't add classes, prices or offers. - Don't make health claims, like weight loss, curing pain or "detox". Describe what the class involves, not medical results. Timetable and class notes: [paste your timetable and a line about each class]
Then keep chatting
Write 3 shorter captions I can use across the week, one per class.
Make the beginner descriptions even more reassuring for someone who's never been to a class.
Write a short text for members about the changes from the old timetable.
Suggest 3 photo or video ideas to go with the post.
Step by step
- Copy your timetable from your booking system or spreadsheet. Plain text is fine.
- Add a line about each class: what it involves, the level, how long it is and what to bring.
- Copy the prompt, fill in your studio type and town, and paste the timetable and notes.
- Check every day, time, price and teacher name against your actual timetable.
- Read the class descriptions for anything that sounds like a health promise. Change "fixes back pain" to "includes gentle back stretches".
- Post with a photo of your space or a real class, and pop the blurb in your next newsletter.
Worked example
Example details are made up. Your results will vary, so always read and check before you use them.
Watch out for
- Don't promise health results you can't back up, like weight loss, curing back pain or "boosting immunity". The Fair Trading Act covers claims in your marketing (consumerprotection.govt.nz). Describe what happens in the class instead.
- If someone has an injury or health condition, suggest they check with their health professional and talk to the instructor. Don't let AI write medical advice into class descriptions.
- Privacy: don't paste member names, attendance lists or health notes into AI; the timetable is all it needs. Only use photos of members who've said yes to being in your marketing.
- Check prices and any offer terms are clear and match what's in your booking app.
Go further
Save the class descriptions on your website and in your booking app, so beginners can choose before they book. Each time the timetable changes, paste in just the changes and ask for an updated post. For a bigger launch, like a new studio or a six-week course, try the event promo use case.
